Minutes+from+9_11_14


 * Future Meeting Dates: **
 * 9/11, 10/9, 11/13, 12/11, 1/8/15, 2/12, 3/12, 4/9, 5/14, 6/11


 * Student Information System roll out update: Any new Questions? **
 * Turnkey teacher training
 * MS/HS – Fundamentals, Gradebook & Pages for the Fall in the MS. What's the plan for Fall?
 * ** Sal's comments on What is next for Aspen see below. **

**Fall Aspen Training Scheduled:**

 * 9/16 Aspen Q&A – 3:30-430 – Dolen / Michalek**
 * 9/17 Gradebook - 3:30-430 - VanSteele**
 * 9/18 Pages - 3:30-430 - Armstrong**
 * 9/23 (//Patroon Open House//) Gradebook - 3:30-430 -Armstrong**
 * 9/24 Pages - 3:30-430 - VanSteele**
 * 9/25 Aspen Q&A - 3:30-430 – Dolen / Michalek**
 * 9/30 (//Mohawk Open House//) Pages - 3:30-430 - Reilly**
 * 10/1 Aspen Q&A - 3:30-430 - Armstrong**
 * 10/2 Gradebook - 3:30-430 - Reilly**
 * 10/6 MS Faculty Meeting - 3:30-430 - Michalek or Sal**
 * 10/7 Prep for Mid-term reports - 3:30-430 - ?**
 * 10/8 Prep for Mid-term reports - 3:30-430 - ?**
 * 10/9 Prep for Mid-term reports - 3:30-430 - ?**
 * Aspen Support
 * Website: []
 * Dedicated Aspen HelpLines now available: Phone: extension 55555 or 518-439-8887 or bcsdaspen@bcsd.neric.org


 * LMC: **
 * None of the computers have been updated in the LMC. **Justin said: They will be updated when the labs go virtual in October. Labs will be updated one at a time through November**
 * Aspen access for the LMC to students to contact parents about overdue books. **Sal is looking into this and said Diane should contact Bruce or Lynn**
 * AUPs from elementary schools – Elsmere and Eagle returned their AUPs with only parents’ signatures. Hamagrael and Glenmont said they also had students sign the AUPS. Mona has not yet heard from Slingerlands. Mike is aware of this, and said we do need student signatures. Can we have the schools copy the backs of the AUPs and have those students sign in school? Anything new with this?

//**"When time permits, but no later than October 1st, please have appropriate staff verify that you have AUPs signed by parents on file for ALL students in your building. This particularly includes students that are new to your building, either by way of an incoming class or new to the district. Please forward me a list of any students/families that are not in compliance and as per our policy I will have their network access denied. There are no exceptions allowed to this Board of Education policy. The state has raised the stakes in regard to student information/data security. Should a security/data breach occur the district may face financial consequences. Now that we are using Aspen, a web based product that is accessible from anywhere, this policy is even more critical than ever**.//
 * __//Sal's recent email to principals (9/2014)://__ **

//Thank you in advance for your cooperation and continued support of our technology program.//

//The entire policy can be found online at [] //

//It is also not a bad idea to review the staff portion of the policy at a faculty meeting this fall. One of my biggest concerns is that staff understand they should never share their passwords."//


 * Carts update and Cart meeting update: **
 * __Outlook Calendar update?__
 * Are Teachers still having issues?


 * __Any cart issues from Staff?__?
 * Macbooks-
 * MSM3, MSM1 and MSM2 still use
 * iPads
 * Carts MS-16 -
 * #16 Cant get the plug in back of the cart plugged in and MS-15 Still here
 * #26 Has a small crack on the corner
 * **These items were not discussed- Will table until next meeting**
 * Cart MS-15 -
 * #3 Frozen Will not turn off once turned on
 * **These items were not discussed- Will table until next meeting**
 * Cart EETT -
 * 16 iPads combined with the 15 that science has into one cart now housed in the science wing
 * PC Laptops - 300 laptops at the HS Were purchased and will be brought when carts come in....ETA?


 * Sal- The Carts for the PCs are in and the tech staff is in the process of putting the carts together and labeling them. They will then be delivered to the MS in the next few weeks. However, because the wireless will not be working until November 1st (see Sal's notes below for further updates on the wireless). We will store them in the LMC for now using what carts we can with the legacy wireless.**


 * Summer Upgrades and What is left to fix for Fall: - //Justin will address any outstanding concerns raised in this section.// **
 * Software for classrooms:
 * Correct printers and sound card drivers any rooms left to fix?
 * Any other software issues for teachers?
 * PE having printer issues - **Steve will look into it**
 * **Most of these have been taken care of and are in the process of being finished. The # of help desk tix have gone from 400 to 30. We are hoping that most of these issues will not be a problem next year when we go with virtual desktops throughout the building.**


 * Review plan for the other labs Rm. 147, 037, 128, 137
 * Password Control
 * LAN School
 * Google Apps? Are these set up for the kids?
 * Java Updates in the labs...these are automatic right?
 * **Most of these issues will be fixed when we make the labs virtual starting next month**


 * Upgrades to the Wireless
 * Everything is wired, we are waiting for the switches on back order
 * PE has no wireless or limited
 * ETA for it to be up and running


 * Improved Readiness for the 2015-16
 * Begin a plan/awareness for Technology Readiness for Staff and Students

__ Plan for this fall: __ Add 10 new- Dell Laptop carts - 30 laptops in each (300 systems) - 1 per house/grade level (9) - 1 for LMC
 * Reference for Cart distribution: **

In return 3- MacBook Carts (90) and 2- iPad carts (60) of the 150 iPads will be reallocated to other schools in the district.- __//**Complete - removed from MS this summer.**//__

This leaves 90 iPads at the MS to use/distribute in any way principal and the committee decide Plan does not touch any SESS MacBooks. Teachers who are transitioning from MacBooks back to PCs can opt to exchange MacBookPro for Dell PC laptop

__ **Sal- A note about MacBook keyboards: T** __** he tech staff (including 2 summer interns) fixed over half of the MS MacBooks that had damaged keyboards. With that said, the other 16 needed to be sent out for **** replacement using refurbished keyboards at a total cost of $3,400.00. Since we are on the threshold of delivering 300 new laptops to the MS in the coming weeks, it will be imperative that a better system is in place to monitor and manage these new assets. **


 * iPads and Macbooks we kept/returned and which carts
 * iPad Carts keeping - MSI6, MSI5 and MSI1 (90)
 * Combining MSI4 with iPads in Science (30?)
 * iPad carts to be turned in MSI2 & MSI3- Are we keeping anymore from these two carts for teachers?
 * MacBook carts Keeping MSM1, MSM1 P6(1), MSM3 - P7 and MSM2 P8(Macbook Pros)
 * Macbook carts to be turned in - MSM4 - M6, MSM5 - and MSM6 P6(2) - __//**Complete - removed from MS this summer.**//__

__ Old Distribution: __
 * Grade |||||| 2013-14 Device Utilization BCMS ||
 * || P1 || P2 || Mohawk ||
 * 6 || MacBook Cart (30)(Co-Teach) Reilly Rm. 006 (MSM1) || MacBook Cart (30)Beiter Rm. 0.41 (MSM4) || MacBook Cart Henja (30)Rm. 204 (MSM6) ||
 * || ipad cart (30) Dolen Rm. 016 (MS-I1) || iPad cart (30) Beiter Rm. 0.41 (MS-I2) || iPad cart (29) Scott Rm. 207 (MS-I3) ||
 * 7 || MacBook Cart (Co-Teach) (MSM3) ||  ||   ||
 * || Gellman Rm. 125 || Shared by P2 and M Grades 7&8 ||  ||
 * 8 || MacBook Cart Pro (27)(Co-Teach) (MSM2) || iPad cart (30) Rm. 026 VanBrunt || iPad cart (30) Rm. 108 Vincent ||
 * || Armstrong Rm. 141 || Shared between 7&8 P2 (MS-I6) || Shared between 7&8 M (MS-I5) ||
 * || (exclusive to team Special Ed. Grant) || Macbook cart (29) Tyler Rm. 142 MSM5 ||  ||
 * ||  || EETT iPad Cart (16) Michalek Rm. 147 (MS-I4) ||   ||
 * ||  || Anyone in the building can sign out this cart ||   ||
 * ||  || EETT iPad Cart (16) Michalek Rm. 147 (MS-I4) ||   ||
 * ||  || Anyone in the building can sign out this cart ||   ||
 * ||  || Anyone in the building can sign out this cart ||   ||

__ **Updates from Sal:** __
 * __Core Network Upgrade:__ **** On August 26th we shut down the network for 40 hours straight while we completely updated our datacenter at the high school. The new DataCenter now contains an updated core switch, all new UPSs, 10GB/1GB switching, a virtualized VDI environment that can provide 400 virtual machines, and a storage network that is 5X larger (20TB) then the one it replaced. **

===** Next all network switches need to be replaced and a wireless controller needs to be installed. I will know by the time of the meeting an estimated time for the completion of these items. (Work will be done starting 9/24 and weekends and nights. Estimated completion 11/1/14.) These items will be install in the evening and weekends as to not disruption and instructional activities. We also had to update one the wiring closets (IDF4). I have made this project a priority over all other capital project technology work. **===
 * __MS Building wireless:__ The building wiring and installation of new Cisco Access Point is complete as of 9/5. This is the first phase in lighting up the new network. **

__ **What's next for Aspen:** __** Most stakeholders feel we are off to a good start. Through an extensive evaluation process, implementation planning and training this spring and summer, the Aspen system is functioning well. A special thanks to all the T3 trainers for their amazing efforts to ensure their colleagues were prepared for the opening of school. We are receiving positive feedback from parents and utilization of the grade book is far exceeding our **** expectations at this very early stage in the school year. Next, we will be preparing teachers for the 5 week progress reports and first quarter grade reporting. We continue to offer sessions on the essentials, grade book, and pages in the month of September. In October, we will begin to discuss the migration of the curriculum maps from Rubicon-Atlas to Aspen so we can begin the process bringing that option online for next year. We have successfully integrated Aspen to Health Master, IEP Direct and AIMSweb. The integration to Scholastic SRI/SMI is scheduled to finish this weekend so assessments can be administered next week at the MS. Once that is complete we will finish with the LinkIt integration. **