Minutes+from+10_11_2012


 * in The LMC ** ** Those attended: Tom Michalek, Mike Klugman, Kristen Armstrong, Bill Reilly, ** ** Tim Connelly, Jim Farnan, Sal DeAngelo, Candy Dolen, Diane Leone, Steve Owens **


 * Future Meeting Dates:**
 * 2nd Thursday of each month:
 * November 8 / December 13 / January 10 / February 14 / March 14 / April 11 / May 9 / and June 13


 * Go over the minutes from the Meeting our last meeting:**
 * We mostly revisited discussion of the redistribution of computers in the building. Committee asked that I make a policy to give to the staff.... Here is new list...
 * Sal answered some items before the meeting in Red to save time
 * Laptop and iPad re-distribution for this year:**
 * Here is what we discussed:
 * The [[file:BCMS Computer Distribution list 2012_13.pdf|distribution list]] I created and Mike also made a more streamlined [[file:klugmanDevice Sharing Table 2012-13 Sheet1.pdf|chart]] for us to follow.
 * **Laptop carts Issues:**
 * Factors still to consider for iPads :
 * More training is needed for many staff
 * More likely to be used by teachers who already have their own
 * Can we get more for teachers? Especially PE
 * Wireless through out the building? - In proposed technology infrastructure upgrade presented to the board for inclusion in bond referendum under consideration.- Sal
 * Tom Michalek was asked to create a new [[file:bcmstechcommittee/BCMS Computer Distribution list 2012_13.pdf|distribution list]]
 * Sal said his staff could set up an event calendar on outlook for each of the Macbook carts in the building - This would be done by BOCES who manages our hosted email. Request may take a week or so once we decide to move forward.-Sal
 * Also for maintenance, a picture of what the cart should look like when returned should also be in the cart.
 * When using the laptop carts the time it takes for students to log in is still too long. There have also been several times this year when I had to restart the computers two/three times just so it could pick up the network. - Kristin
 * It was decided that Macbook carts would be assigned according to the chart provided by Tom and Mike. With exception that the iPads would still be controlled by the 6th grade teams because of use frequency and provious experience. If other teachers wish to use them they could request availability and also receive training from Tom and Jim.


 * Laptop cart Issues: **
 * Teams and tech liaisons did not know where carts were located after being used at various workshops this summer
 * Once the carts were found...
 * Mohawk 6 cart is missing two mac books Tom and Steve are on the hunt
 * Patroon 8 cart is missing two macbook pros and was brought back a mess - Kristen clarified that the Macbook cart for here team actually only has 27 2 are missing which brings it down to 25.
 * macbooks that were updated were not put back in the same cart they were originally (teams had them marked to keep proper inventory)

Major modifications to our procedures need to occur for next summer. Carts need to be properly labeled, inventory and procedures for who can use them, how they are "checked out" and returned will be developed. Maintenance logs will be added to carts. -Sal

Better communication needs to take place so the carts are returned after the summer updated and ready to go with software/hardware that teams and teachers need. Every summer they get cleaned out and nothing gets put back on. - Kristin

To answer these needs the BCMS tech committee will meet again within the next two weeks to address the following issues discussed and set up an action plan to be put in place and to be approved by Mike and Sal so that we can officially establish where these carts are located and assign the remaining Macbook cart at the help desk.

The items to accomplish:
 * Inventory
 * Bill Reilly is going to show the rest of the sub committee the spreadsheet that he used to keep track of the machines and bar codes in the patroon 1 Macbook cart and iPad cart
 * Tom offered to take pictures of each of the insides of the clean carts, laminate them and place them it each cart to show the user how the cart should be returned.
 * Tim Connelly will get a labeling delivered from Sal or some one from the help desk so he can start inventorying the computers
 * Steve will find out what is missing from those carts and return them
 * Protocol template
 * Streamline the chart- maybe with a map
 * Decide which rooms and where the unassigned macbook carts go
 * Decide and generate lists for the outlook calendars that BOCES will create
 * The protocol for sign up - Name dates used and what programs or apps
 * Who is in charge to make changes and delete mistakes
 * Make sure all staff can see the calendars
 * Use a common paper calendar for all carts until the digital lists are created
 * Data Collection
 * Compile a list of users for each cart for the outlook calendars
 * Come up with a uniform paper and pencil system on the digital one is ready
 * Stay on top of the process for follow through
 * Future Use \ Training
 * Do we purchase anything else right now? More iPads?
 * Who needs to be trained and how?
 * What our short term needs for tech in the building?
 * What our long term needs for tech in the building?
 * The members who express interest in working on these items include: Bill Reilly, Tim Connelly, Kristen Armstrong, Tom Michalek, Steve Owens, Diane Leone, Jim Farnan and Candy Dolen
 * Other Items: **
 * **Laura Forman would like a Mac Computer for her room (132) instead of a PC She teaches Art and has a mac at home. she says she has compatibility issues with projects she does at home when she brings them in to school.**

There are likely several requests for hardware. These should be directed to Mike Klugman for consideration in an overall building plan for next year. Platform changes in any content area should be a departmental consideration to insure consistency in program. -Sal


 * **New computers for Computer Lit and ATM Update of there status-**
 * Rm. 147 - Tom will send a list to Sal to be reviewed and these items will be taken care of next week by Tech Support.
 * How can students change their password if not using a PC?
 * Is their a password key app for the teacher machine for the Mac? Or can that be put on the PC version of Boot camp?


 * **LMC Needs-**
 * **Labs -**
 * Since class sizes have increased and the possibility of online testing with link it an APPR would it not be a good idea to increase the amount of PC in the two labs back up to 30?
 * I agree that this is a very good idea but again, requests for hardware should be directed to Mike Klugman for consideration in an overall building plan for next year. -Sal


 * **Policies-**
 * Do we have teacher's sign the lending policy for equipment they sign out still or does the AUP cover it? - YES! - All teachers (without exception) should have a signed user agreement for any equipment that has been assigned to them that leaves the building. This includes short, long term and temporary arrangements. If you need a copy of the agreement please email Jen Cannelll in our office. We made a valent effort this summer to make certain user signed an agreement. Please note that the district insurance deductible is such that if teh asset is lost or stolen, the employee is not covered and will be responsible for the replacement cost. Third party insurance is now available to staff who have iPads. For $37.00 per year the policy protects the ipad against accidental damage ($50.00 deductible) and theft. If you would like more details please see below:


 * === Teachers can elect to purchase insurance through a program we have set up with the Worth Ave. Group. The annual premium is$37.00 for a policy with a $50 per incident deductible. This will protect the iPad2-16GB (up to $399) against accidental damage (drops/spills), theft, vandalism, fire, flood, natural disasters and power surge due to lightning strikes and provide replacement cost coverage on and off school grounds worldwide. If you choose this option you must purchase the insurance online at:[], use promo code bethlehemcsdny. ===


 * **Updates on the new BC@home?** We are hopeful that BCcentral will be tested this fall/spring, with a implementation planned for July 1, 2013.
 * Will the Librarians have access? - BC@Home and Bccentral are driven by class rosters integrated from SMS. What functionality are librarians looking for?
 * PDF creator- this is helpful with all the versions of word out there. - Not sure what the question is here? Are you requesting the program?
 * Maybe I am out of the loop on this, but what are the updates? - Kristin


 * Personal Device Protocol ** - Did not discuss this at the meeting
 * Bill Reilly brought up the idea that parents expressed during the Open House about bring Kindles into school
 * Other members of the committee expressed concern about the slippery slope it create because if we allow one device should we allow all?
 * The counter point was that the students would not be allowed on the public network.
 * However, some students had older siblings at the HS who already knew the password. How would teachers and staff know?
 * Further discussion was need ....Bill Reilly was asked to possibly write up a protocol for review by the committee