Minutes+from+5_8_14


 * Minutes from 5/8/14 **


 * Attendees: K. Armstrong, M. Klugman, S. DeAngelo, J. Brown, M. Taylor, S. Lundgren, C. Dolen, E. Gill, N. Johnson, T. Connelly, E. Pasquini, D. Leone, J. Farnan, T. Michalek, **


 * Dicussed - Future Meeting Dates: **
 * The rest of this year's meeting dates: ...6/12 (Last meeting of the year?)


 * Go over the minutes from our last meeting: **


 * Student Information System roll out update: **
 * Go Live Date = August 11
 * Turnkey teacher training
 * May 21-22 - Fundamental Overview Training
 * July 16-17 - MS/HS – Fundamentals, Gradebook & Pages
 * July 22-23 - MS/HS – Fundamentals, Gradebook & Pages
 * Aug 4-5 - MS/HS – Fundamentals, Gradebook & Pages
 * Questons


 * For a list of the class rosters for turnkey trainers see: []


 * Sal discussed:**
 * Teacher training prior to end of school year
 * Required system overview (1.5 hours) - on or before June 27th
 * Other dates will be made available to folks after school or within non-contact hour time


 * Teacher training - Summer - Voluntary - no compensation except for PD credit
 * Trainers will be paid at the district rate
 * August 13-27 - schedule to be available soon -
 * MS- Fundamentals and GradeBook
 * Pages - Aspen website development
 * Workshop - open 3hour session with technical assistance so teachers can build their actual gradebook for September or work on classroom webpage


 * Aspen Support
 * Website: []
 * **Dedicated Aspen HelpLines now available: Phone: extension 55555** or 518-439-8887 or bcsdaspen@bcsd.neric.org


 * Carts update and Cart meeting update: **
 * __Outlook Calendar update?__
 * Are Teachers still having issues?
 * **Can Aspen function as our calendaring for tech carts?? Not yet. Many of the issues that were found with outlook should have been taaken care of with the upgrade - Sal. Candy says she still can't get on wit hers. Tom says that he ehlped a couple of teachers get on to outlook. They just need to walk through the process again.**


 * __Any cart issues from Staff?__
 * Key replacement update? Navaar told us that some of the keys were replaced and more were being ordered as of Mid April.- Justin/Navaar will have update. **What was decided as these sites were left un reliable becasue of the mix ups we have already experienced. Navaar and Justin said if you have other sites to send us we will check them out. Many in the committee also thought since its close to the end of the year this might be taken care over the summer and some of these carts arebeing traded in for PC carts anyway.**


 * __MSM2 Cart__
 * From last month One of the Macbook pros has been over at the high school for weeks now needing to be re-imaged - status?- Justin/Navaar will have update
 * **This should be back in the cart -Justin - Kristen said she wil check.**


 * LMC: **
 * Printer connection issues - Justin/Navaar will have update
 * **These should be all set. Justin/Navaar will take another look. Diane says the default does not always show up with every student log in.**


 * Purchase and Upgrade updates: **
 * Upgrades last week:
 * Overview:
 * No major issues for the most part
 * Could issues that arose have been avoided if teachers had been trained on how to back up their machines/devices
 * turned out to be a good time for the roll out since no teachers were teaching at 8 AM
 * As issues arose they were handled for the most part that day
 * Suggestion from staff: instead of having extra tech staff on-hand for just the two days, leave add'l staff around for add'l day or two
 * **Sal said this could be looked at for last year. Some folks were still having issues. Justin and Navaar said they would take care of the issue.**
 * Items to work on:
 * Items need to be talked about at a prior technology meeting--- **Someone from the committee set up a meeting with the tech building reps and have this set up for a meeting next year**
 * A list needs to be made of essential items for a smoother role out
 * Set calendar reminder for next year to talk about this at the March Meeting
 * Unfortunately this has been a reoccurring theme...how can we fix it
 * Self Service can not be the answer to everything
 * i.e. Easy Grade pro should have been made a part of the image....period
 * Installing the extra software takes a lot of extra time
 * Why were the names of teachers who have administrative privileges not added to the image used?
 * We wanted to help with the process...We can not help you if you do not give us access
 * Email and Legacy issues:
 * Folks still can not get on their email at certain times of the day
 * Tom- **I have not been able to get on to my computer email for most days since the legacy change over. Justin said he will look into it.**


 * **Upgrades for next year:**


 * Replace instructor station in 137
 * graphics card does not support 3d printer software, new card would require new power supply, more memory? is it worth putting $300 to $400 into a 6 year old computer?


 * What is the plan for the other labs like Rm. 147, 037, 128, 137?
 * Finalize how many iPads are we keeping and which carts
 * Anything else with PC cart distribution

__ Proposal on the table for decision on 5/8: __ Add 10 new- Dell Laptop carts - 30 laptops in each (300 systems) - 1 per house/grade level (9) - 1 for LMC In return 3- MacBook Carts (90) and 2- iPad carts (60) of the 150 iPads will be reallocated to other schools in the district. This leaves 90 iPads at the MS to use/distribute in any way principal and the committee decide Plan does not touch any SESS MacBooks. Teachers who are transitioning from MacBooks back to PCs can opt to exchange MacBookPro for Dell PC laptop
 * Sal: **
 * Discussed this process further and this should be moving forward along with the infrastructural installation for wireless for next year. All of this may not be accomplished by September and is contigent on passage of the budget. **


 * Other Business: **