Minutes+from+6_12_14

Attendees: Tim Connelly, Tom Michalek,, Jim Farnan, , Candy Dolen, , Kristen Armstrong, Justin Brown, Diane Leone, Eileen Pasquini, Jim Farnan, Merissa Taylor, Kristen Armstrong, Linda Gellman and Bill O'Reilly


 * Future Meeting Dates: **
 * Next year? First meeting 9/11/14?


 * Go over the minutes from our last meeting: **


 * Student Information System roll out update: Any new Questions? **
 * Intial training classes are taking place until 6/27
 * Go Live Date = August 11
 * Turnkey teacher training
 * July 16-17 - MS/HS – Fundamentals, Gradebook & Pages
 * July 22-23 - MS/HS – Fundamentals, Gradebook & Pages
 * Aug 4-5 - MS/HS – Fundamentals, Gradebook & Pages
 * For a list of the class rosters for turnkey trainers see: []
 * Teacher training - Summer - Voluntary - no compensation except for PD credit
 * August 13-27 - schedule to be available soon -
 * Three different sessions will be offered - multiple sessions per day, repeated daily during the entire two weeks.
 * MS- Fundamentals and GradeBook
 * Pages - Aspen website development
 * Workshop - open 3hour session with technical assistance so teachers can build their actual gradebook for September or work on classroom webpage
 * Aspen Support
 * Website: []
 * Dedicated Aspen HelpLines now available: Phone: extension 55555 or 518-439-8887 or bcsdaspen@bcsd.neric.or
 * ** Teacher training prior to end of school year **
 * Required system overview (1.5 hours) - on or before June 27th this will be at the HS auditorium? Can there be other places for this training if needed?
 * **Question?**
 * **//The Committee felt that many people had already take advantage of the previous dates available for this training. The committee decided that extra dates and times at the Middle school were not needed//**.


 * Carts update and Cart meeting update: **
 * __Outlook Calendar update?__
 * Are Teachers still having issues?
 * //**Candy Dolen said she still can't get access. We also discussed that next year all teachers would have access and editing to all carts to hopefully alleviate confusion and hopefully when this is re-set this... Candy will have access again in the fall.**//


 * __Any cart issues from Staff?__
 * Key replacement update?
 * Do we even bother now?
 * MSM3, MSM1 and MSM2 we will still use next year.
 * __MSM2 Cart__
 * From last month One of the Macbook pros has been over at the high school for weeks now needing to be re-imaged - status?- **Justin/Navaar will have update- They will check into and have Steve drop it off. //We still plan on using these 3 carts next year. Since they are part of the Special Ed grant it is not for the committee to decide at this point.//**


 * LMC: **
 * AUPs from elementary schools – Elsmere and Eagle returned their AUPs with only parents’ signatures. Hamagrael and Glenmont said they alos had students sign the AUPS. Mona has not yet heard from Slingerlands. //**Mike is aware of this, and said we do need student signatures. Can we have the schools copy the backs of the AUPs and have those students sign in school?**//


 * Printer issues – **//This has been a problem for a few months. Navarre is aware of this. He thought he fixed it a few times, but we still have old printers in the queue, and incorrect defaults (not usually defaulting to: the correct printer, back-to-back, black-and-white). This seems to be more of a problem for students. Navarre asked the LMC staff to keep track of student user names and the specific computers on which this is a problem. We did this for a while, and Mona sent the list to Navarre (see attached) on June 4. We have received no response....Will be taken care of this summer.//**


 * Purchase and Upgrade updates: **
 * Upgrades last week:
 * Overview:
 * Any lingering issues?
 * There are teachers with Macbooks that still wish to change over to PCs but were very occupied with state testing during the upgrade. Can they get new machines now or wait until September?
 * //__**Will send out an email and let me know the names of folks who wish to switch and we can provide them for folks in the Fall**__//
 * Items to work on:
 * A comment about Upgrading and when it takes place
 * i.e. Easy Grade pro should have been made a part of the image....period
 * Installing the extra software takes a lot of extra time
 * //**Also interferes with the Windows image if too many programs are installed**//
 * //**Hopefully these issues will alleviated with the addition of the new wireless infrastructure for the building and when virtual machines are hopefully set up next year.**//
 * **Upgrades for next year**
 * // **Justin- Mentioned that the laptops will be ordered and should be ready along with wireless network for September.** //


 * Review plan for the other labs Rm. 147, 037, 128, 137 - time table?
 * //** Should be all ready for September... **//
 * iPads we keeping and which carts
 * // i**Pad Carts keeping - MSI6, MSI5 and MSI1 (90)** //
 * //** Combining MSI4 with iPads in Science (30?) **//
 * //** iPad carts to be turned in MSI2 & MSI3- Are we keeping anymore from these two carts for teachers? **//
 * //** MacBook carts Keeping MSM1, MSM1 P6(1), MSM3 - P7 and MSM2 P8(Macbook Pros) **//
 * //** Macbook carts to be turned in - MSM4 - M6, MSM5 - and MSM6 P6(2) **//
 * //** Confirmed **//

__ Plan for this fall: __ //** Add 10 new- Dell Laptop carts - 30 laptops in each (300 systems) - 1 per house/grade level (9) - 1 for LMC **// //** In return 3- MacBook Carts (90) and 2- iPad carts (60) of the 150 ipads will be reallocated to other schools in the district. **// //** This leaves 90 iPads at the MS to use/distribute in any way principal and the committee decide **// //** Plan does not touch any SESS MacBooks. **// //** Teachers who are transitioning from MacBooks back to PCs can opt to exchange MacBookPro for Dell PC laptop **// //** -Confirmed- **//
 * Reference:**

__Current Distribution:__
 * Grade |||||| 2013-14 Device Utilization BCMS ||
 * || P1 || P2 || Mohawk ||
 * 6 || MacBook Cart (30)(Co-Teach) Reilly Rm. 006 (MSM1) || MacBook Cart (30)Beiter Rm. 0.41 (MSM4) || MacBook Cart Henja (30)Rm. 204 (MSM6) ||
 * || ipad cart (30) Dolen Rm. 016 (MS-I1) || iPad cart (30) Beiter Rm. 0.41 (MS-I2) || iPad cart (29) Scott Rm. 207 (MS-I3) ||
 * 7 || MacBook Cart (Co-Teach) (MSM3) ||  ||   ||
 * || Gellman Rm. 125 || Shared by P2 and M Grades 7&8 ||  ||
 * 8 || MacBook Cart Pro (27)(Co-Teach) (MSM2) || iPad cart (30) Rm. 026 VanBrunt || iPad cart (30) Rm. 108 Vincent ||
 * || Armstrong Rm. 141 || Shared between 7&8 P2 (MS-I6) || Shared between 7&8 M (MS-I5) ||
 * || (exclusive to team Special Ed. Grant) || Macbook cart (29) Tyler Rm. 142 MSM5 ||  ||
 * ||  || EETT iPad Cart (16) Michalek Rm. 147 (MS-I4) ||   ||
 * ||  || Anyone in the building can sign out this cart ||   ||
 * Other Business: **
 * ||  || EETT iPad Cart (16) Michalek Rm. 147 (MS-I4) ||   ||
 * ||  || Anyone in the building can sign out this cart ||   ||
 * Other Business: **
 * Other Business: **